1. Scope & Parties

These Terms & Conditions (the “Terms”) govern the contractual relationship between you (the “Client” or “You”) and EventLv, registered in Munich, Germany (the “Company”, “we”, “us”, “our”) in respect of the event-management services described in the service agreement (the “Services”). These Terms apply to all bookings, proposals and Services unless otherwise agreed in writing.

2. Services

2.1 We agree to provide the Services as set out in our proposal or service agreement (including planning, logistics, venue sourcing, production, on-site execution) for your event (the “Event”) in Germany or elsewhere in Europe.
2.2 We will endeavour to deliver the Event on the agreed date, at the agreed venue, with the agreed scope. We may engage subcontractors or service providers as needed.

3. Booking, Payment & Fees

3.1 Upon acceptance of our proposal, you will make the agreed payment(s) in the currency and manner specified.
3.2 Unless otherwise stated, all fees exclude VAT and any travel, accommodation, venue hire, equipment hire, permits, insurance, catering and other third-party costs which you shall reimburse on demand.
3.3 Invoices are payable within the period stated (e.g., 14 or 30 days). If payment is late, we may suspend performance or charge interest or withhold deliverables.

4. Cancellation & Changes

4.1 Any cancellation or reduction of scope by you must be in writing. Cancellation fees will apply as per the service agreement.
4.2 We reserve the right to change the Event date, venue, format or content (e.g., due to force majeure, regulatory change, venue unavailability). In such case we will notify you as soon as possible and propose alternatives.
4.3 If the Event is cancelled for reasons beyond our control, we shall refund any amounts paid (less costs incurred) or propose rescheduling.

5. Client Obligations

You shall:

  • Provide all required information, approvals and decisions in a timely manner;
  • Ensure venue, permits, licenses, insurance, and third-party obligations (unless we are expressly contracted to handle them) are fulfilled;
  • Comply with all applicable laws, regulations and venue/ supplier terms;
  • Pay for any additional costs arising from your changes, delays or omissions.

6. Liability & Insurance

6.1 We shall perform with reasonable skill and care in line with industry standards.
6.2 Our liability (and that of our subcontractors) shall be limited to gross negligence or wilful misconduct; in any event, our total liability shall not exceed the total fees paid by you for the Services.
6.3 You shall maintain appropriate insurance (including public liability, event cancellation and third-party supply insurance) for the Event.

7. Intellectual Property & Media

7.1 Unless otherwise agreed, all materials, designs, IP created by us remain our property or are licensed for you.
7.2 You grant us the right to photograph, film and promote the Event (on our website, social media, presentations) unless you inform us in writing in advance.

8. Data Protection & Privacy

We process personal data in accordance with our Privacy Policy (see Section 9). You warrant that any data you provide to us is lawful and you have full rights to provide it.

9. Governing Law & Jurisdiction

These Terms shall be governed by German law. The exclusive place of jurisdiction shall be Munich, Germany (unless otherwise agreed).

10. Amendments

We reserve the right to amend or modify these Terms at any time. Any revised versions will be published on our website and shall apply to bookings made from the date of publication.

11. Miscellaneous

If any provision is invalid or unenforceable, the remainder shall continue in full force and effect. You may not assign or transfer your rights/obligations without our prior written consent.